Cutting Costs by Automating your Office

Big business requires big admin, but the costs of administration can take a fair chunk out of your company’s budget, especially where printing costs are concerned. Specialists at Konica Minolta Corporate Solutions estimate that an overwhelming 60% of South African businesses are paying way too much on their printing costs, so there surely must be a solution to the matter if such a prestigious company is on the case, but why is this so?

Are you paying far too much for your business’s printing? Here’s why

A staggering number of businesses have not taken to streamlining the hardware in their workplace to get greater efficiency from them. Loose and disorganised servers are running a multitude of small-scale printers, alienated scanners and old-school email and fax systems everywhere you look, and the results are bad for business. Individual appliances need constant servicing and replacement, often with parts that are not cut out for the job of printing hundreds of documents each day; costing companies money on parts, repairs and necessities such as ink toners. These costs add up quickly, but they pale in comparison to expenses and the loss of money incurred by disorganisation from decentralisation, lost documents and slow process as inferior printers have to be waited on as they sluggishly spit out pages at a cost per piece which could ruin your business. All of this can be attributed to one dilemma, that there is simply too much lacking in the supply of multifunction printers in South Africa.

What multifunction printers can do for your company

Multifunction printers are the perfect tool for any company to complete its various office automation systems. This is because they streamline operations in your company to a centralised machine that can handle all essential administration tasks in one. If you need things printed on the double, in small scale or bulk, they have you covered; if there is a need for fast, high quality scans; they are perfect for the job; copying is easy with multifunction printers, whether they are in large quantities or not; if you need to receive faxes in a centralised location, they can do that too; in fact they can even handle your company’s reception of emails… all this can be done, when using a multifunction device, all from a single location.

But opting for a multifunctional printer gets you more than just superior hardware, solutions usually come with exceptional software to help you manage your documents and printing more effectively.

A multi-function printer, when ordered from the right distributer, comes with service and replacement guarantees that see any matters dealt with within a matter of hours, because there is no time to waste on dealing with dysfunctional hardware. To take advantage of such a solution, contact a reliable provider like Konica Minolta Corporate Solutions for more information.